Access Philanthropy Privacy Policy
Updated May 7, 2026
- Scope of this Privacy Policy
This privacy notice applies to information Access Philanthropy collects or uses on websites, website applications, and mobile applications owned or controlled by Access Philanthropy., including https://accessphilanthropy.com or https://www.accessphilanthropycharities.org (collectively the “Site”), or affiliated companies (collectively “Access Philanthropy” herein referred to as “Access Philanthropy” “we” “us” and “our”). Privacy Notice is incorporated into the Access Philanthropy Terms of Use.
By accessing or using the Site, you acknowledge that you have read, understood, and agree to the practices described in this Policy.
This Policy applies to information collected through:
- the Site
- submission forms (including sponsor and reporting forms)
- account registration and use of Database Services
- communications with Access Philanthropy
This Policy does not apply to:
- third-party platforms or services not controlled by Access Philanthropy
- information collected directly by third-party providers
- 2. Definitions
For purposes of this Policy:
“Personal Information” means any information that identifies, relates to, describes, or can reasonably be associated with an individual or organization, including but not limited to name, email address, phone number, account credentials, financial information, and submitted organizational materials.
“Submissions” means any documents, data, or materials provided by Users through the Site, including but not limited to Articles of Incorporation, financial records, board materials, and organizational information.
“Processors” means third-party service providers that process Personal Information on behalf of Access Philanthropy, including but not limited to website hosting providers, analytics providers, payment processors, and communication platforms.
“Third Parties as Required by Law” means governmental or regulatory entities to whom information must be disclosed in accordance with applicable law.
Capitalized terms not defined herein shall have the meanings set forth in the Terms of Use.
- Personal Information that Access Philanthropy Collects
Access Philanthropy collects Personal Information in the following categories:
3.1 Information Provided Directly by Users
We collect information that you voluntarily provide, including:
- Name, email address, phone number
- Organization name and related details
- Account registration information
- Payment and billing information (processed via Stripe)
- Submissions, including organizational and financial materials
- Communications, inquiries, and correspondence
3.2 Information Collected Automatically
We may automatically collect certain information, including:
- IP address
- Browser type and device information
- Operating system
- Pages visited and interaction data
- Referring URLs and timestamps
3.3 Information Related to Donations
When Users make donations through embedded forms:
- Payment information is processed by third-party providers (including Zeffy)
- Access Philanthropy receives records related to donations, including donor information and contribution details
3.4 Information Related to Database Services
For Users accessing subscription-based Database Services:
- Account credentials and login activity
- Subscription and billing details
- Usage and interaction with Database Services
3.5 Age Limits for Children
Children under the age of eighteen are prohibited from accessing the Site. Additionally, we do not use our site to knowingly collect personal information from children. Please contact us if you learn or have reason to suspect that a child under the age of eighteen is using the Site. We will take prompt action to delete any personal information about the child.
- How Access Philanthropy Uses Personal Information
Access Philanthropy may use Personal Information for the following purposes:
(a) To operate, maintain, and improve the Site and services;
(b) To process Submissions and provide consulting or advisory services;
(c) To manage fiscal sponsorship activities and administer donations;
(d) To provide access to Database Services and manage user accounts;
(e) To process payments and subscriptions via third-party processors;
(f) To communicate with Users, including responding to inquiries and sending updates;
(g) To send marketing communications via platforms such as Klaviyo, where permitted;
(h) To analyze usage trends and improve functionality;
(i) To detect, prevent, and address fraud, security issues, or violations of the Terms;
(j) To comply with legal obligations.
- Disclosure of Personal Information
Access Philanthropy does not sell Personal Information collected in the ordinary course of business. We may share or disclose information in accordance with the purposes described above, for example, as follows:
5.1 Service Providers (Processors)
We may share information with third-party providers that support our operations. Below is a nonexhaustive list of some of the partners and vendors we use to provide our services and conduct business:
- Squarespace (website hosting)
- Stripe (payment processing)
- Zeffy (donation processing)
- Klaviyo (email communications)
- Luma (event registration, RSVP management, and related communications)
- Analytics providers (which may include Google Analytics or similar tools)
Such providers are authorized to use Personal Information only as necessary to perform services on our behalf.
5.2 Legal and Regulatory Requirements
We may disclose Personal Information:
(a) To comply with applicable laws, regulations, or legal processes;
(b) To respond to lawful requests by public authorities;
(c) To protect the rights, property, or safety of Access Philanthropy, Users, or others.
5.3 Business Transfers
In the event of a merger, sale or acquisition of assets or stock, organizational restructuring, or dissolution Personal Information may be transferred as part of any such transaction.
- Cookies and Tracking Technologies
Cookies: Cookies are small, encrypted data files stored on your computer’s hard drive when you visit a website. They allow a site to capture data you provide on the site and store it for later retrieval. Cookies are most often used to capture information about things like your user preferences and decisions. By storing cookies, website owners are able to understand your online practices and create time-saving options to enhance your overall browsing experience. For example, if you opt out of signing up for our email list, the cookies that our website has stored on your computer recall that information so that you do not receive another request to join our list moments after your initial refusal.
Access Philanthropy and its partner companies use cookies on the Access Philanthropy sites to:
- track website traffic and analyze trends
- store and manage user account data
- capture location and IP addresses
- assist in e-commerce functionalities
- prefill reoccurring fields on our site
- provide redirects to various portions of our site
Cookies help personalize and maximize your use of our site, including storing user preferences, improving search results and ad selection, and tracking user trends. You can control your cookies at the browser level, but if you choose to disable cookies, it may limit your use of certain features or functions on our website or service. You may also choose to allow certain cookies by making selections in our cookie management tool.
All nonessential cookies are disabled by default and will only be activated if you choose to opt in. You can provide consent by selecting cookie categories or clicking “Accept” in the cookie banner. When you click the “Accept” button on the cookie banner that appears on our website, you consent to our use of cookies as described in this policy. If you do not consent to our use of cookies, you must stop using our site or manually disable them via your browser’s settings. We maintain records of your consent choices, including the date and categories selected, to support compliance obligations. You may change or withdraw your consent at any time through our Cookie Settings / Preference Center, and withdrawing consent is as simple as giving it.
Some cookies will remain on your computer after you have left our site. Security cookies will remain for 60 days after your last visit. Poll response cookies will remain for 90 days, and Access Philanthropy cookies relating to advertisements and site notices will remain for up to two years, unless you choose to delete them.
We allow partner companies who enable the Access Philanthropy website to view, edit or set their own cookies, just as if you had requested a web page from their site. The cookies placed by these third parties could remain on your computer after you have left the Access Philanthropy site for up to 1 year unless you choose to delete them.
Third-Party Providers: The cookies stored when you visit our site may also include third-party cookies. Third-party cookies are stored by other parties and are used primarily to track a user’s browsing history. Third parties may also use cookies to provide advertising to you across various sites.
The third parties that may set cookies or similar technologies when you visit our site/app include:
- Stripe – used for processing payments. Stripe cookie policy: [LINK]
- Zeffy – used for donation processing. Zeffy cookie policy: [LINK]
- Luma – used for event registration, RSVP management, and related communications: [LINK]
You can opt out of third-party cookies by setting your browser to decline cookies or using our Cookie Settings / Preference Center. If you delete your cookies in your computer, your opt-out cookie will also be deleted. If you change computers or web browsers, you will need to opt out again.
- Data Retention
Access Philanthropy will retain your Personal Information for as long as you continue your membership. We will delete your Personal Information from our systems within six (6) months of termination of your membership unless we are legally required to keep it longer. You may request that Access Philanthropy delete your Personal Information at any time by submitting a Personal Data Request. See the section entitled Your Privacy Rights for more information.
- Data Security
Access Philanthropy implements reasonable administrative, technical, and physical safeguards to protect Personal Information. The protection of your information is important to us.
However, no system or method of transmission is completely secure, and we cannot guarantee absolute security. While we make efforts to protect your data, security measures are not impenetrable. As a result, we cannot guarantee the absolute security of any information collected by or transmitted to us. By using our Site, you consent to the transmission of your data at your own risk.
- Your Privacy Rights
Access Philanthropy may retain your Personal Information after you have closed your account only if reasonably necessary to comply with our legal obligations (including law enforcement requests), meet regulatory requirements, resolve disputes, investigate security incidents, prevent fraud and abuse, enforce our Terms and Conditions, or fulfill your request to “unsubscribe” from further messages from us. We will retain anonymized information after your account has been closed.
- Right to Request Access to Personal Information/Right to Know
Description: You have the right to know whether Access Philanthropy has collected Personal Information from you. You may request that Access Philanthropy tell you:
- the categories or specific pieces of personal information that Access Philanthropy has collected about you
- the categories of sources where Access Philanthropy obtained personal information about you
- the business purposes for which Access Philanthropy collects your personal information
- the categories of third parties with which Access Philanthropy shares personal information
You may submit a Personal Data Request to obtain a copy of personal information Access Philanthropy has about you.
How to Exercise: You can submit two such access requests every 12 months here: [email protected]
Before we grant you access to your Personal Information, we must verify your identity. If you do not successfully verify your identity, we may be unable to fulfill your request.
We will make commercially reasonable efforts to fulfill your request within 45 days; however, if we need more time, we may extend the timeframe to 45 days and notify you.
- Right to Request Deletion/Right to be Forgotten
Description: You have the right to request that Access Philanthropy delete any of your Personal Information that Access Philanthropy has collected from you, with certain exceptions. We may refuse your request if we are required by law to keep the information, or if the law otherwise permits us to keep information. If we deny a request, we will tell you why the request was denied. Where required, we will instruct any service providers or third parties to delete your information.
How to Exercise: You can submit two such deletion requests every 12 months here: [email protected]
Before we process your deletion request, we must validate the request. We may use a third party to process request validation. If you do not successfully validate your request, we may be unable to fulfill your request.
We will make commercially reasonable efforts to fulfill your request within 45 days; however, if we need more time, we may extend the timeframe to an additional 45 days and notify you.
- Right to Correct Personal Information
Description: In certain circumstances, you have the right to request correction of any inaccurate personal information.
How to Exercise: You can submit your request here: [email protected]
Before we grant your request, we must verify your identity. We may use a third-party to process identity verification. If you do not successfully verify your identity, we may be unable to fulfill your request.
After verifying your identity and the validity of your request, we will use commercially reasonable efforts to correct your personal information, taking into account the nature of the information and the purposes of maintaining it.
- Do Not Sell/Share Personal Information
Description: You may have the right to direct Access Philanthropy not to sell your personal information to third parties. Access Philanthropy will not “sell” your personal information in the commonly understood sense, but certain state privacy laws define “sell” in unusual ways.
You may have the right to direct Access Philanthropy not to share your Personal Information with third parties for certain purposes such as behavioral advertising.
How to Exercise: You can submit your request here: [email protected]
- Limit the Use of Your Sensitive Personal Information
Description: Access Philanthropy only collects sensitive personal information for payments processing.
- Unsubscribe from Access Philanthropy Communications
Description: You may opt out of receiving marketing or promotional communications from Access Philanthropy at any time.
How to Exercise: You may unsubscribe by using the unsubscribe link included in any applicable email communication or by contacting Access Philanthropy using the contact information provided below.
There is no ID verification required.
- g. Right to Non-Discrimination
Description: You have the right not to receive discriminatory treatment for exercising any of your rights.
How to Exercise: No action is needed.
- Specific California Resident Rights
This section is only applicable for individuals who reside in California and should be read in conjunction with our entire Privacy Policy. If you are a California resident, you have the right to
- obtain additional information about “personal information” (as defined in the California Consumer Privacy Act (CCPA));
- request that we disclose certain information collected, used, disclosed, and sold about you;
- request deletion of your personal information; and
- opt out of the sale of your personal information.
The information covered by these specific rights is information that could be reasonably linked to you. It excludes information that cannot be reasonably linked to you.
To exercise your right to make requests regarding your personal information, please contact us via email at [email protected], or by mail at Access Philanthropy Inc., 2100 Stevens Ave N, Minneapolis, Minnesota 55404. We may take steps to verify your identity before providing the requested information.
- General Contact Information
If you have questions or concerns about this Privacy notice, please contact us by email or hard copy at:
Access Philanthropy Inc., 2100 Stevens Ave N, Minneapolis, Minnesota 55404
Access Philanthropy may update this Privacy Notice to reflect changes in our information practices. If we make any material changes, we will notify you as required using the email specified in your account and/or by means of a notice on this website prior to the change becoming effective. We encourage you to periodically review this page for the latest information on our privacy practices.
EFFECTIVE DATE: May 7, 2026